An Act to make provision for the support of His Majesty's Household and the dignity of the Crown; to establish a fixed annual appropriation for Official Functions of the Monarchy; to provide for automatic adjustment of the Civil List in accordance with economic conditions; to ensure the financial independence and stability of the constitutional monarchy; to define authorized expenditures and prohibit personal expenses from public funds; and to establish accountability mechanisms for the use of public resources; among other things.
The Civil List Act, 1699 is federal legislation establishing the annual appropriation for the official functions of the Monarchy of Nouvelle Alexandrie and the Royal Household of Nouvelle Alexandrie. Enacted by the 2nd Cortes Federales during the government of Premier Gerhardt Eugen Seydlitz (FHP), the Act creates a formula-based funding mechanism designed to insulate the monarchy from annual political negotiations while ensuring fiscal responsibility and transparency. The legislation represents a carefully crafted compromise between ensuring adequate resources for the constitutional monarchy to perform its duties and protecting public finances from excessive or inappropriate expenditures.
The Act establishes the Civil List as a fixed percentage of federal government expenditure, automatically adjusted annually without requiring new legislation or political debate. Set at 0.15% of total federal government expenditure from the previous fiscal year, the Civil List provides predictable, stable funding that grows or contracts with the overall federal budget. This formula-based approach removes the monarchy's funding from annual budget battles while maintaining proportionality to the Federation's fiscal capacity. The Act specifies authorized expenditures covering only official constitutional functions, explicitly prohibiting use of Civil List funds for personal expenses, political activities, or purely ceremonial functions not directly related to constitutional duties. Comprehensive accountability mechanisms including annual audits, parliamentary oversight, and public reporting ensure responsible stewardship of public resources.
The establishment of the Federation of Nouvelle Alexandrie in 1685AN created a constitutional monarchy without clear financial arrangements for supporting the Crown. During the Federation's first years, royal household expenses were paid through ad hoc appropriations and temporary arrangements managed by the Federal Constituent Assembly. King Manco Cápac I initially declined to request public funding, relying on personal resources from the House of Inti-Carrillo to cover royal household operations. By 1698AN, this arrangement had become unsustainable as the monarchy's constitutional responsibilities expanded and the inadequacy of personal funding became apparent.
The New Alexandrian general election, 1698 brought the question of royal funding to the forefront of political debate. The Federal Humanist Party, winning 344 seats, supported adequate public funding for the monarchy as an essential constitutional institution. The Social Democratic and Liberal Alliance, with 234 seats, demanded strict controls and accountability to prevent waste of public resources. The Digger's Society raised concerns about working conditions and fair wages for royal household staff. Even the Freedom Party and independents recognized the need for a sustainable funding arrangement, though they advocated for minimal expenditure.
Premier Gerhardt Eugen Seydlitz identified royal funding as requiring immediate attention in his first address to the Cortes Federales in I.1699AN. The Premier emphasized that the Federation's constitutional monarchy required adequate resources to function effectively, but that those resources must be provided through a transparent, accountable, and politically sustainable mechanism. The challenge was creating a system that would provide stable funding without subjecting the monarchy to annual political battles that could compromise its constitutional independence and dignity.
International precedents offered various models. Traditional civil lists in some monarchies required annual appropriation, making royal funding a recurring political issue. Other nations used fixed sums that quickly became inadequate due to inflation. The most promising model came from modern constitutional monarchies that had adopted formula-based approaches tying royal funding to objective economic indicators. These systems provided predictability and stability while ensuring proportionality to national fiscal capacity.
Deputy Louis Fournier (FHP), a constitutional scholar and former regional finance minister from Alduria, chaired a special committee to develop legislation. The committee included members from all major parties and consulted extensively with constitutional experts, financial analysts, and representatives from other constitutional monarchies. The committee's deliberations focused on three key principles: the funding mechanism must provide adequate resources for constitutional functions, it must be politically sustainable by removing annual negotiations, and it must include strong accountability measures to ensure responsible use of public funds.
King Manco Cápac I, through the Council of State, indicated support for a modest, well-regulated funding arrangement that would allow the monarchy to fulfill its constitutional role without excessive burden on public finances. The King's willingness to accept strong oversight and clear restrictions on use of funds helped build political consensus. The monarch's subsequent commitment to establish the Royal Patrimony and Endowment for ceremonial functions further demonstrated the Crown's commitment to fiscal responsibility.
The committee's proposal to tie the Civil List to a fixed percentage of federal government expenditure proved crucial to achieving bipartisan support. This formula-based approach meant the Civil List would automatically grow or shrink with the federal budget, ensuring proportionality while removing the need for annual political negotiations. Setting the percentage at 0.15% of federal expenditure provided adequate funding while representing a minimal portion of overall government spending. The Act passed the Federal Assembly by a vote of 521-67-31 and the Chamber of Peers by a vote of 89-11-5.
Key provisions
The Act establishes the Civil List as an annual appropriation to support the official constitutional functions of His Majesty the King and the Royal Household of Nouvelle Alexandrie. The Civil List is calculated as 0.15% of total federal government expenditure from the previous fiscal year, excluding debt service payments. This formula ensures the Civil List automatically adjusts with federal spending capacity without requiring new legislation or annual political debate. The Department of Treasury calculates the Civil List amount by 1.VIII of each year for the following fiscal year, with the calculation verified by the Auditor-General and published in the official gazette.
The Act specifies authorized expenditures from the Civil List covering only official constitutional functions. Authorized expenditures include salaries and benefits for staff supporting the King's constitutional duties as head of state, operating costs for official offices including the Private Secretary's Office, maintenance and operating expenses for royal residences used for official purposes, costs of official state entertainment and diplomatic hospitality, official travel within the Federation and abroad for constitutional duties, administrative costs including information technology and communications systems, costs of maintaining and conserving the Royal Collection as national heritage property, security coordination expenses for protecting official royal functions, and reasonable contingency reserves not exceeding 5% of the total Civil List for unforeseen official expenses.
The Act explicitly prohibits using Civil List funds for personal expenses of the royal family unrelated to official duties, private entertainment or social events not connected to constitutional functions, political activities or support for political parties, commercial ventures or business investments, purely ceremonial functions not directly related to constitutional duties (these are designated for private funding), gifts or personal benefits to members of the royal family, renovation or maintenance of private properties not used for official purposes, and any purpose that would compromise the political neutrality or constitutional independence of the monarchy.
The Act establishes comprehensive accountability mechanisms to ensure responsible use of public funds. The Civil List is paid into a dedicated Royal Household Account managed separately from other federal accounts but subject to full federal financial regulations. The Comptroller of the Royal Household maintains detailed records of all expenditures and presents quarterly financial reports to the Cortes Federales. The Auditor-General conducts annual audits examining compliance with authorized uses, efficiency of operations, and value for money. The Cortes Federales may examine Civil List expenditures and call royal household officials to testify. Any unspent funds remaining at fiscal year-end may be retained in a reserve account for capital improvements or extraordinary expenses, with the reserve account not to exceed one year's Civil List appropriation.
Civil List calculation and adjustment
The Act establishes a transparent, formula-based calculation method that provides predictability while ensuring fiscal responsibility. Each year, the Department of Treasury calculates total federal government expenditure for the completed fiscal year, excluding debt service payments, extraordinary disaster relief expenditures, and one-time capital projects not representing normal government operations. The Civil List for the following fiscal year equals 0.15% of this adjusted federal expenditure figure. The calculation is verified by the Auditor-General and published in the official gazette by 1.VIII of each year.
The formula ensures the Civil List automatically adjusts to reflect the Federation's fiscal capacity. During periods of economic growth when federal expenditure increases, the Civil List grows proportionally, allowing the Royal Household to maintain and improve services. During fiscal constraint when federal expenditure decreases, the Civil List contracts proportionally, ensuring the monarchy shares in national fiscal discipline. This automatic adjustment mechanism removes the need for annual political negotiations while maintaining appropriate proportionality between royal funding and overall government spending.
The Act provides protection against dramatic year-to-year fluctuations that could disrupt royal household operations. If the calculated Civil List for any year would decrease by more than 10% from the previous year, the decrease is phased over two years at 5% per year. If the calculated Civil List would increase by more than 15% from the previous year, the increase is phased over two years. These smoothing provisions prevent operational disruption while maintaining the long-term relationship between the Civil List and federal spending.
The Act requires a comprehensive review of the Civil List formula every ten years to ensure it remains appropriate. The review examines whether the 0.15% rate provides adequate funding for constitutional functions, whether the formula continues to serve its purpose of removing royal funding from political negotiations, and whether any adjustments to the calculation methodology or authorized expenditures are warranted. Any changes to the Civil List formula require legislation passed by the Cortes Federales with the same deliberation as the original Act.
The Act has been amended twice since its enactment to adapt to changing circumstances. The Royal Household Management Act, 1699, passed later in the same year, amended the Civil List Act to incorporate references to the newly created Royal Household Corporation and to clarify the relationship between Civil List funding and the Royal Patrimony and Endowment. These amendments were technical in nature and did not change the fundamental formula or principles of the Civil List.
The Civil List Adjustment Act, 1728 made minor modifications to the calculation methodology following the first decennial review. The amendment refined the definition of federal government expenditure used in the calculation to exclude certain one-time extraordinary expenditures that had distorted the Civil List in previous years. The amendment also adjusted the thresholds for the smoothing provisions to better reflect long-term economic trends. The 0.15% formula rate remained unchanged, confirming that the original calculation provided appropriate funding levels.
Despite these minor amendments, the fundamental structure established in 1699AN has proven remarkably durable and successful. The formula-based approach has effectively removed royal funding from annual political debates while ensuring fiscal responsibility. The Civil List has grown modestly with federal spending, allowing the Royal Household to maintain professional operations while remaining a minimal portion of overall government expenditure. The strong accountability mechanisms have prevented abuse and maintained public confidence in the use of Civil List funds. The clear separation between public funding for constitutional functions and private funding for ceremonial activities has proven both fiscally sound and politically sustainable.
BE IT ENACTED by the King's Most Excellent Majesty, by and with the advice and consent of the 2nd Cortes Federales, in this present session assembled, and by the authority of the same, as follows:-
PART I GENERAL PROVISIONS.
Article 1: Citation.
This Act may be cited as the "Civil List Act, 1699".
Article 2: Definitions.
For the purposes of this Act:
"Civil List" means the annual appropriation provided by the Cortes Federales for the support of H.M. the King's official constitutional functions;
"Official Functions" means activities directly related to the constitutional duties of H.M. the King as head of state under the Proclamation of Punta Santiago;
"Royal Household" means the organization and staff supporting H.M. the King in discharging constitutional, ceremonial, and representational duties;
"Federal Government Expenditure" means the total expenditure of the federal government in a fiscal year, excluding debt service payments, extraordinary disaster relief, and one-time capital projects;
"Comptroller" means the Comptroller of the Royal Household or such other officer designated to manage Civil List funds;
"Authorized Expenditures" means expenditures from the Civil List that are permitted under this Act;
"Prohibited Expenditures" means expenditures from the Civil List that are not permitted under this Act;
"Royal Household Account" means the dedicated account established to receive and disburse Civil List funds.
Article 3: Purposes of this Act.
The purposes of this Act are to:
provide adequate and stable funding for H.M. the King's official constitutional functions;
establish a formula-based appropriation that removes royal funding from annual political negotiations;
ensure the Civil List adjusts automatically with the Federation's fiscal capacity;
clearly define authorized and prohibited uses of Civil List funds;
establish comprehensive accountability mechanisms for the use of public resources;
protect the constitutional independence and dignity of the monarchy through predictable funding;
ensure fiscal responsibility and proportionality in royal expenditure;
maintain public confidence through transparency and oversight.
PART II ESTABLISHMENT AND CALCULATION OF THE CIVIL LIST.
Article 4: Establishment of the Civil List.
There is hereby established an annual appropriation known as the "Civil List" to support the official constitutional functions of H.M. the King and the Royal Household.
The Civil List shall be paid from the Consolidated Fund of the Federation without further appropriation or authorization beyond this Act.
The Civil List shall be calculated according to the formula established in this Act and shall adjust automatically each fiscal year without requiring new legislation.
Article 5: Calculation formula.
The Civil List for each fiscal year shall be calculated as 0.15% of the Federal Government Expenditure from the previous fiscal year.
For the purposes of this calculation, Federal Government Expenditure shall exclude:
debt service payments on federal debt;
extraordinary disaster relief expenditures approved by special appropriation;
one-time capital projects not representing normal government operations;
such other extraordinary expenditures as the Cortes Federales may designate by resolution.
The Department of Treasury shall calculate the Civil List amount for each fiscal year by 1.VIII of the preceding year.
The Auditor-General shall verify the calculation and certify its accuracy.
The calculated Civil List amount shall be published in the official gazette by 15.VIII of each year.
Article 6: Smoothing provisions.
If the calculated Civil List for any fiscal year would decrease by more than 10% compared to the previous fiscal year:
the decrease shall be phased over two fiscal years at 5% per year;
the first year's Civil List shall be 5% less than the previous year;
the second year's Civil List shall be calculated using the formula, provided it does not decrease more than 5% from the first year.
If the calculated Civil List for any fiscal year would increase by more than 15% compared to the previous fiscal year:
the increase shall be phased over two fiscal years;
the first year's Civil List shall be 7.5% more than the previous year;
the second year's Civil List shall be calculated using the formula, provided it does not increase more than 7.5% from the first year.
These smoothing provisions shall prevent operational disruption while maintaining the long-term relationship between the Civil List and Federal Government Expenditure.
Article 7: Initial Civil List.
For the fiscal year commencing 1.I.1700AN, the Civil List shall be NAX€18,500,000.
This initial amount is based on estimated Federal Government Expenditure for 1699AN and represents 0.15% of projected federal spending.
Subsequent years shall follow the formula calculation established in Article 5.
PART III AUTHORIZED AND PROHIBITED EXPENDITURES.
Article 8: Authorized expenditures.
The Civil List may be used only for the following authorized expenditures:
salaries, wages, and benefits for staff employed to support H.M. the King's official constitutional duties;
operating costs for official offices, including the Private Secretary's Office and other administrative units supporting constitutional functions;
maintenance, utilities, insurance, and operating expenses for royal residences and properties designated for official use;
costs of official state entertainment, diplomatic hospitality, and receptions directly related to constitutional duties;
official travel within the Federation and abroad for constitutional purposes, including transportation, accommodation, and necessary expenses;
administrative costs including information technology systems, communications, professional services, and office supplies necessary for official functions;
costs of maintaining, conserving, and displaying the Royal Collection as national heritage property;
security coordination expenses for protecting official royal functions and properties;
reasonable contingency reserves not exceeding 5% of the annual Civil List for unforeseen official expenses.
All expenditures must be directly related to H.M. the King's official constitutional duties as head of state.
Expenditures must represent value for money and be made in accordance with federal financial regulations and procurement standards.
Article 9: Prohibited expenditures.
The Civil List may not be used for:
personal expenses of H.M. the King or members of the royal family unrelated to official constitutional duties;
private entertainment, social events, or personal hospitality not connected to official functions;
political activities, contributions to political parties, or support for political causes;
commercial ventures, business investments, or profit-making activities;
purely ceremonial functions, traditional court activities, or cultural programs not directly related to constitutional duties (such functions shall be funded through private resources);
gifts, allowances, or personal benefits to members of the royal family beyond official salaries for staff supporting constitutional functions;
renovation, maintenance, or operation of private properties owned by the House of Inti-Carrillo and not used for official purposes;
any purpose that would compromise the political neutrality, constitutional independence, or dignity of the monarchy;
any expenditure that is not authorized under Article 8.
The Comptroller shall maintain clear guidelines distinguishing authorized and prohibited expenditures.
Any expenditure whose appropriateness is unclear shall be referred to the Board of Trustees established under the Royal Household Management Act, 1699 for determination.
Article 10: Allocation of mixed-use expenses.
For properties or activities used for both official and private purposes:
expenses shall be allocated proportionally based on official versus private use;
only the portion attributable to official use may be charged to the Civil List;
the private use portion must be covered by private resources of the royal family;
the Comptroller shall maintain detailed records documenting the basis for such allocations.
The Auditor-General shall review allocation methodologies annually to ensure they are reasonable and consistently applied.
PART IV FINANCIAL MANAGEMENT.
Article 11: Royal Household Account.
There is hereby established a dedicated account known as the "Royal Household Account" to receive and disburse Civil List funds.
The Royal Household Account shall be maintained separately from other federal accounts but shall be subject to all federal financial regulations and oversight.
Civil List funds shall be transferred from the Consolidated Fund to the Royal Household Account in quarterly installments on the first day of each quarter.
The Comptroller shall be responsible for managing the Royal Household Account and all Civil List expenditures.
Article 12: Financial management requirements.
The Comptroller shall:
maintain detailed accounting records of all Civil List expenditures, organized by category and purpose;
implement internal controls to prevent waste, abuse, and unauthorized expenditures;
ensure all expenditures comply with federal financial regulations and procurement standards;
prepare quarterly financial reports for submission to the Cortes Federales;
prepare annual financial statements in accordance with federal accounting standards;
cooperate fully with audits and oversight activities;
provide information and testimony to the Cortes Federales as requested.
Financial management shall emphasize efficiency, economy, and value for money in all Civil List expenditures.
Article 13: Contingency reserve and carryover.
Up to 5% of the annual Civil List may be held in a contingency reserve for unforeseen official expenses.
Expenditures from the contingency reserve require approval by the Comptroller and must be reported in the next quarterly financial report.
Any unspent Civil List funds remaining at the end of a fiscal year may be retained in a reserve account for:
capital improvements to royal properties used for official purposes;
extraordinary expenses related to major state occasions;
major conservation projects for the Royal Collection;
replacing or upgrading essential equipment and systems.
The balance in the reserve account may not exceed one year's Civil List appropriation.
If the reserve account reaches the maximum balance, any additional unspent funds shall be returned to the Consolidated Fund.
PART V ACCOUNTABILITY AND OVERSIGHT.
Article 14: Quarterly financial reports.
The Comptroller shall prepare quarterly financial reports showing:
total Civil List expenditures for the quarter by category;
comparison of actual expenditures to budgeted amounts;
explanation of any significant variances or unusual expenditures;
status of the contingency reserve and carryover reserve accounts;
any issues or concerns regarding financial management.
Quarterly reports shall be submitted to the Cortes Federales within 30 days after the end of each quarter.
Quarterly reports shall be made available to the public through publication on the Royal Household website.
Article 15: Annual financial audit.
The Auditor-General shall conduct a comprehensive annual audit of all Civil List expenditures.
The audit shall examine:
compliance with authorized uses and prohibitions under this Act;
accuracy and completeness of financial records and reports;
effectiveness of internal controls and financial management systems;
efficiency of operations and value for money in expenditures;
appropriateness of expenditures charged to the Civil List;
compliance with federal financial regulations and accounting standards;
any instances of waste, abuse, fraud, or inappropriate expenditure.
The Auditor-General shall issue a public audit report by 1.VII of each year.
The audit report shall be submitted to the Cortes Federales and made available to the public.
Article 16: Parliamentary oversight.
The Committee on Interior Affairs of the Federal Assembly shall:
review all quarterly financial reports and the annual audit report;
hold hearings at least annually on Civil List expenditures and financial management;
examine any issues or concerns raised in audit reports or public inquiries;
make recommendations for improving financial management and accountability.
call the Comptroller or other officials to testify regarding Civil List expenditures;
examine financial records and supporting documentation;
request special investigations into specific expenditures or concerns;
require additional reporting or information as necessary for oversight;
recommend changes to this Act through new legislation.
The Cortes Federales shall not interfere in day-to-day financial management or operational decisions of the Royal Household, but shall exercise oversight to ensure accountability and compliance with this Act.
Article 17: Public transparency.
All Civil List expenditures shall be disclosed publicly in annual reports showing:
total expenditures by major category;
individual disclosure of any single expenditure exceeding NAX€100,000 with explanation of purpose;
summary statistics on employment, travel, hospitality, and other major categories;
explanation of how Civil List funds supported H.M. the King's constitutional functions during the year.
The Royal Household shall maintain a public website providing:
information about the Civil List and its purposes;
copies of quarterly reports, annual reports, and audit reports;
explanation of how Civil List funds are used to support constitutional functions;
contact information for submitting questions or concerns about Civil List expenditures.
Citizens may submit questions or concerns about Civil List expenditures to the Committee on Interior Affairs, which shall respond or investigate as appropriate.
PART VI REVIEW AND ADJUSTMENT.
Article 18: Decennial review.
Every ten years from the commencement of this Act, there shall be a comprehensive review of the Civil List formula and provisions.
The review shall be conducted by a special commission appointed by the Cortes Federales and including:
must include specific findings explaining the extraordinary circumstances;
shall remain in effect for no more than two fiscal years unless renewed;
shall not reduce the Civil List below the level necessary to maintain essential constitutional functions.
PART VII RELATIONSHIP TO OTHER FUNDING.
Article 20: Distinction from private funding.
The Civil List supports only official constitutional functions of H.M. the King as head of state.
Ceremonial functions, traditional court activities, cultural programs, and other activities not directly related to constitutional duties shall be funded through private resources, including:
No Civil List funds may be used to supplement or support activities properly funded through private resources.
The Royal Household Management Act, 1699 establishes detailed provisions governing the administration of private funding sources and their relationship to the Civil List.
Article 21: Personal income of the royal family.
Members of the royal family receive no personal income, salaries, allowances, or stipends from the Civil List.
The Civil List funds institutional operations supporting constitutional functions, not personal benefits for individuals.
Staff employed to support official constitutional functions receive salaries from the Civil List, but these are institutional positions, not personal servants.
All personal expenses of royal family members must be covered by private family resources.
Article 22: Security arrangements.
Security for royal family members and royal properties is provided through the Federal Guards Service and is funded separately from the Civil List.
The Civil List may cover security coordination expenses, which are administrative costs of coordinating security for official royal functions.
Direct costs of security personnel, equipment, and operations are not charged to the Civil List.
Article 23: Royal properties.
Royal properties designated for official use and owned by the Federation are maintained through the Civil List as federal assets.
Private properties owned by the House of Inti-Carrillo receive no funding from the Civil List and are maintained entirely through private resources.
Properties used for both official and private purposes must allocate expenses as provided in Article 10.
This Act shall not become law unless it has been given Royal Assent.
This Act shall be published and made publicly available.
Article 25: Transitional provisions.
Upon commencement of this Act:
all existing appropriations for royal household expenses shall be consolidated into the Civil List;
the Royal Household Account shall be established within 30 days;
the Comptroller shall assume responsibility for all Civil List financial management;
existing contracts and obligations shall continue to be honored from the Civil List.
The Department of Treasury shall provide technical assistance to establish the Royal Household Account and implement financial management systems required by this Act.
Article 26: Severability.
In the event any provision or part of this Act is found to be invalid or unenforceable, only that particular provision or part so found, and not the entire Act, will be inoperative.
The remaining provisions of this Act shall continue in full force and effect.
Isles of Caputia
Yea
Alduria
Valencia
Nay
Wechua Nation
